Not everyone understands the benefits of email security. The fact is that the vast majority of people don’t understand how to protect their personal information on the Internet, and they end up being victimized by hackers and identity thieves.
Email security isn’t rocket science; it’s just common sense. You need to know who you’re emailing, where you’re emailing, and when you’re emailing. Let’s look at all three of these in more detail.
When you’re emailing someone, you need to make sure they’re the one reading your emails. All emails should go through a secure server. If your company has a server at an ISP with a record of your information, that’s the place to do it. You shouldn’t be sending anything to yourself, even if you have a secure connection, or you can easily fall victim to a hacker.
You should always read your emails. You don’t want to accidentally send something to yourself without realizing it, because you’re going to open up the wrong folder and send something to your spam folder instead of the intended recipient.
If you have your emails saved on a computer, be sure to scan your computer for viruses before you even send them. The whole point of email security is to make sure that there are no viruses that could infect your system while you’re conducting business over the Internet.
When you’re emailing someone, always use encrypted email. This is very important. Unencrypted email can’t be read in any way, but an encrypted email has a password and can only be read with the use of the password.
A good practice for all of your email is to never send a picture of yourself without your name first. Don’t be the person who sends the funny picture of yourself, either! Try to avoid sending an email that has a picture of you in it.
When you’re trying to determine someone’s e-mail address, you’ll want to look for any white spaces or characters that you think might be strange. For example, the “?” is a sign that the e-mail address isn’t legitimate.
When someone else tries to send you an e-mail address or account, make sure that you don’t respond right away. Be sure to answer it later, so that if anyone tries to reply to it, you can safely say that you didn’t get it.
Remember that just because you’ve got a legitimate reason to communicate, that doesn’t mean that you should forward every single e-mail you receive. Also, don’t forward all of them to everyone in your address book. There are tons of e-mails that are not really important to you that you should take the time to delete.
Be sure to change your passwords often, as well. Most people will not change their passwords when they see that they’ve been compromised, so be sure to update them frequently.
It’s important to remember all of the email security tips above. You should be using the best protection possible and you should also be on the lookout for phishing scams and other serious threats.